Kingdee

United Chemical: Provide new energy services for travel and build a beautiful new China

 

Customer Overview

 

Henan United Chemical Energy Group Co., Ltd. was founded in September 2004 and strategically reorganized into a comprehensive industrial group integrating traditional energy and new energy on the basis of Henan United Petrochemical Co., Ltd. in December 2016. The group's industry involves oil and natural gas terminal sales, distributed energy, photovoltaic power generation, super charging station, net pile car, big data and other fields. The group adheres to the main channel of energy services, and cooperates extensively with state-owned enterprises and listed companies. After more than ten years of accumulation, the "oil, gas, and electricity" sections have made great progress. Henan is the first local shortlisted national large-scale public charging facilities operators, in Henan private gas stations in the top three.

 

In recent years, Lianhua Group has made a lot of institutionalized improvements, and at the same time reshaped the process system and organizational system, which will lead Lianhua people to carry forward the past, open up a new realm of development, and strive to build the enterprise into a "leading brand of travel energy service". To make its own contribution to protecting the ecological environment, promoting green development, strengthening the new energy industry and building a beautiful China, it will go out of Henan, the country and the world in the future;

 

With the uncertainty of the market environment and the rapid expansion of scale, United Chemical has also had some problems in management. Problems such as system dispersion, data islands, and departmental barriers have limited the development of the group to a certain extent, and it is also a digital group. The transformation brings challenges, and it needs to achieve digital transformation through artificial intelligence, cloud computing, big data, blockchain and other technologies.

 

Business challenges

 

With the increasing scale of enterprises, it is very difficult for enterprises to move towards modern enterprises without the support of a set of modern information systems. As Mr. Wang of the group said, why is the analysis of business data so difficult, where is the difficulty? Without the support of data, it is difficult to provide accurate basis for business management decisions, business data, financial data, management data, without these data, businesses cannot make good management decisions. Since the use of Kingdee K/3wise system, United Chemical has built a number of information systems, but with the continuous expansion of business scale and the progress of new technologies, the existing IT system is facing new challenges:

 

Data silos, inconsistent standards

 

Each station company carries out the implementation of information construction and daily system maintenance respectively. The first priority is poor intensification, unified information system construction, elimination of information isolated islands, and timely, accurate and full sharing of data and information. Chimney system, resulting in data standards are not easy to unify, data integration, data summary query difficult. It is urgent to strengthen the implementation of financial standards, improve legal compliance, prevent risks, optimize and improve financial business processes, and standardize financial accounting and financial management scientifically, rationally and efficiently.

 

Internal synergy is inefficient and it is difficult to integrate industry and finance.

 

Limited financial system functions and poor experience of operating methods restrict the improvement of work efficiency, and the current financial system cannot support the needs of group financial control. The closure of the docking system of PetroChina and Sinopec and the mandatory requirements for the report format are time-consuming and laborious, the use of technical means to improve the level of financial control and work efficiency, it is imperative to pull through the front-end business and back-end finance, as well as the relative dispersion of contract management, the information between departments is not synchronized, and the communication cost is high;

 

Data analysis is difficult and decision support is weak.

 

With the acceleration of the company's transformation and upgrading and the rapid speed of business innovation, the current financial information situation is difficult to meet the needs of the company's group financial control and tax risk control, and it is necessary to enhance the ability of strategic participation to achieve financial transformation. A large amount of data has been accumulated in various systems of United Chemical Industry. How to make good use of these data, visualize the data and make the data speak, has not yet formed a complete data analysis system, and the leadership cannot make correct decisions based on the data.

 

Large amount of tickets collected, high tax risk

 

The group and its subsidiaries receive a large amount of tickets. The authenticity of invoices and the repeated reimbursement of invoices are the two major sources of enterprise risk. Invoices cannot be integrated with business systems and financial systems. It is difficult to avoid risks. The overall efficiency of manual inspection is low, and the user experience and satisfaction are not high.

 

Solution

 

Lianhua Group pursues long-term sustainable development, continuous innovation and excellence. In the future, it will go out of Henan, to the whole country and to the world. Under the requirements of rapid development of management and in the era of rapid development of information technology, Lianhua Group can't wait for its informatization construction. The informatization construction of various sectors of the enterprise's business driven by the financial system is driven by artificial intelligence, cloud computing and big data, technologies such as blockchain really bring value to businesses.

 

 

Lianhua Group has re-standardized systems and processes, focused on talent management, reduced internal management costs through group finance, shared finance, invoice management, budget system, contract management, human resources, supply chain management, and oil, electricity, and gas business systems. With data as support, it provides accurate basis for business management decisions and lays the foundation for modern management of enterprises:

 

Group management: group centralized control, unified data management

 

With the help of Kingdee EAS and the whole group to establish a unified data center, through the integration of system basic information, personnel, materials, subjects, processes and other information, each section is allocated on demand to realize internal resource integration, promote the implementation of the group's strategy, prevent operational risks and meet the group's operation and management needs. To realize the centralization of the Group's financial data, unify the Group's accounting system, ensure the standardization and unification of the accounting of subordinate units, track key businesses in a timely manner, and effectively ensure the efficient realization of the Group's business objectives. Wang Yongjie, CFO of Group Finance, said: "In the future, finance can no longer do basic accounting work. It is imperative to jump out and take a step forward, contact the business, make suggestions for the business, empower the business, and help the rapid transformation of finance through the system".

 

Industry and Finance Integration: Obtaining Comprehensive Data from Business Source-Sales Daily Data Docking

 

The station personnel have to check the sales data every day, which is very inefficient. This informatization will connect the gas plate (Huaqi Houpu system), oil plate (large and small zero pipe system), electric plate (electric platform system) and supply chain system.

 

Wang Yongjie, chief financial officer of Lianhua Group, gave feedback: "Through the docking of daily sales reports, vouchers and reports are automatically generated, business and financial systems are opened up, data breakpoints are reduced, financial data lines are traceable and penetrable, the format of daily sales reports is unified, the overall efficiency is improved, and the automation rate of vouchers reaches 70%." According to industry requirements, the management report format of Lianhua Group must meet the management requirements of PetroChina and Sinopec. The report format is set in strict accordance with the requirements and reported monthly. Fees are displayed separately according to expense categories, product circulation links, and profits are displayed separately according to stations and main convenience stores. To create a one-stop contract management, to achieve the whole life cycle of the contract management;

 

Decision Analysis: Precipitation Data to Help Business Analysis

 

Before, the statistical analysis of data was all manual offline statistical analysis, and the data were often inaccurate, so that the leaders could not make real and good management decisions because there was no support from real data at the business data analysis meeting. Group President Wang Sen always said: "Before, it was difficult for us to do business analysis. Where was the difficulty? The difficulty was that there was no support from data. At present, data is integrated through the system, truly providing timely and true data support for enterprise decision-making is an important step for the group to move towards digital transformation".

 

Invoice management: Invoice cloud intelligent ticket collection, risk control from the source

 

At present, electronic invoices have become more popular, but there is still a "last mile" problem to be solved. How to make electronic invoices reimbursed without printing paper documents is of great concern to United Chemical and all employees.

 

There are two major risk points of controlling the source through invoice cloud: one is the risk of repeated reimbursement. The number of printing of electronic invoices is not limited, and there is no need to affix a special seal, which will bring the risk of repeated reimbursement. Second, the risk of false invoices, PS technology can easily modify the amount of electronic invoices or header, so the need to check the authenticity of electronic invoices. Support multiple methods of invoice collection, invoice inspection rate reached 99%.

 

 

Project Value

 

1. Build a unified information management and control platform

 

The financial sharing center will combine the daily reimbursement of chemical oil, gas and electricity, contract payments, project payments of participating units, etc. to conduct centralized management through the reimbursement system, which will not only realize process optimization and efficiency improvement, but also strengthen system standardization and cost monitoring. The sharing center centrally handles all accounting entities, statements and payment work, greatly improves work efficiency in combination with system automation functions, effectively reduces the financial labor cost of United Chemical, enables on-site financial personnel to devote more energy to financial management decisions and local tax issues, and enhances the auxiliary role of financial work in business decisions.

 

2, end-to-end process to open up, to achieve industrial and financial docking.

 

Through the unified deployment process of everyone's expenses in the sky, the oil, gas and electricity sectors have realized the integration of financial business processes, seamless penetration of financial data, business, finance, functions and other multi-department professional collaborative work, and realized the whole process management of sales, settlement and payment. Through the fine-grained account setting, control the volume and price composition of all costs, effectively analyze the rationality of costs, assist cost control decision-making, provide a complete cost collection and management tools, and form a financial analysis and control system with management accounting as the core. PetroChina and Sinopec do not have an open interface at present. The daily sales report station personnel need to manually export and process it for many times. Through optimization, the daily sales report of large and small tubes is fixed into the import template and EAS docking, thus reducing the workload of station personnel and improving the work efficiency and accuracy.

 

3, light analysis to maximize the value of data.

 

Data is the core asset of the enterprise, through light analysis tools, to achieve the financial, business data trend analysis, year-on-year chain analysis, early warning analysis and other scenarios of modeling analysis, improve the timeliness and accuracy of data display, effectively avoid management risks.

 

4, invoice management, to avoid tax risks.

 

OCR (image recognition) technology is applied to the collection and image transmission of original bills, intelligent review of original documents, automatic generation of accounting vouchers and accounting statements. Through integration with invoice cloud, OCR recognizes invoice information: invoice type, invoice amount, invoicing time, tax rate, tax amount and other information, and pushes it to business documents such as reimbursement documents to control tax risks from the source.

 

Digital Transformation Value

 

Through the Kingdee cloud model, the transformation from ERP to EBC is realized, connecting customers, connecting employees and connecting suppliers, jointly building an ecological community of interests, and at the same time realizing self-empowerment.

 

Lianhua Group is committed to providing energy products such as refined oil, charging and vehicle gas for travel, as well as comprehensive energy solutions and operation services for oil, gas and electricity, as well as energy-saving and environmentally friendly clean energy and new energy, so as to refuel and charge green travel and continuously change the ecological environment. We will build a unified management platform for the group's industry and finance, empower the group, implement the group's "integrated management", and implement the integrated management strategy based on the principle of "procurement, marketing, finance, personnel, science and technology, and ecology.