Kingdee

United Optoelectronics: Connecting Internal and External Cooperation and Win-Win

 

Customer Overview

 

The company was established in August 2005. After years of continuous development, it has formed a complete business system integrating optoelectronic product design and development, ultra-precision processing and intelligent manufacturing. The main products are high-end optical zoom lens, SLR camera lens, mobile phone camera lens, etc. Benefiting from the company's continuous independent innovation and R & D investment, the company's scale has grown rapidly. It was successfully listed on the Growth Enterprise Market of Shenzhen Stock Exchange in August 2017. Through continuous innovation and technology, it uses the power of science and technology to help human beings expand their horizons and become a respected optical company.

 

In order to go faster and more steadily at the same time, United Optoelectronics needs a strong "core force" to control its own pace. This "core force" is the unified standard management system of the group, reducing process costs and improving operational efficiency. In order to go fast, United Optoelectronics needs "team operations". Each company trades across organizations and is closely connected with suppliers, together with the internal staff to form a connection between internal and external, close cooperation, high song, improve the core competitiveness of enterprises, expand market share.

 

As a fine manufacturing enterprise with manufacturing as the core, United Optoelectronics has a stronger and stronger demand for diversified products. At the same time, the requirements for product quality are getting higher and higher, the requirements for product delivery are getting shorter and shorter, and the cooperation with upstream and downstream is getting closer and closer. This requires that products must be efficient in production, supply and marketing, efficient in production and efficient in quality. At the same time, the scale of the enterprise is getting larger and larger. Zhongshan, Wuhan and Hong Kong have successively set up subsidiaries. The strategic goal of the national layout requires a unified ERP platform to support data input and output. The inconsistency of informatization, the difficulty of data sharing and business coordination, and the effective management and standardization of expenses have all brought certain challenges to the strategic landing of the group.

 

Business challenges

 

United Optoelectronics used to rely on KIS system to support the operation of the enterprise itself, but with the increasing scale of the enterprise, more and more business, the management needs of multi-organization in different places are becoming more and more urgent. At the same time, after years of hard work, the upstream and downstream supply chain ecology with the core of joint photoelectric has gradually formed, and the traditional KIS system is difficult to meet the construction needs of the joint photoelectric ecological chain.

 

The Pain of Group Management Model

 

With the business expansion of United Optoelectronics, many companies have independent accounting, cross-regional office and unified management. It is difficult to unify and standardize basic data. Group headquarters is responsible for receiving orders, manufacturing companies are responsible for production, cross-organization sales are frequent, and inter-organization transaction settlement workload is large. Internal settlement lists are generated to generate internal A/R and A/P settlement documents.

 

The Pain of Manufacturing and Cost Management

 

The product structure (BOM) of the optical lens is very complex, with many and miscellaneous parts, difficult to manage and high cost, and many kinds of materials. Moreover, the traditional single structure of many companies is difficult to realize unification, maintenance is very difficult, and the workload is large. BOM and procurement, production and warehouse cannot be quickly converted and business collaboration. At the same time, the production model is mostly VMI business model, through the consumption of raw materials, financial personnel through the EXCEL form to complete the calculation of product costs to update the system, inefficient, data accuracy can only be artificially judged according to past experience.

 

The Pain of Supply Chain Collaboration Capacity Management

 

The overall supply chain process lacks systematic and automated docking, sales demand, product research and development, raw material procurement, production and outsourcing management and other links, business connection is not smooth, seriously affecting the user and customer experience of various departments.

 

The Pain of Financial Management

 

The cost allocation of various departments for daily expense reimbursement has many types of expenses, long and complex reimbursement process, which makes it difficult to unify business processes and management. The complete business processes from purchase to payment and sales to collection can be fully reflected in the system. How to quickly generate vouchers for business documents, integrated management of industry and finance, data association and traceability, long cost calculation time, and difficult to refine cost accounting.

 

Solution

 

 

Group business centralized and unified processing, data sharing

 

With the help of Kingdee Cloud Star, the United Optoelectronics has established a unified group data center, standardized the group's basic data control strategy, and uniformly established group sharing or distribution on demand, laying a solid foundation for group information sharing, business collaboration, financial sharing and group data analysis. Independent accounting of multiple subsidiaries, unified and centralized processing of inter-organization transactions, efficient and automatic generation of internal settlement documents, unified management and allocation of permissions.

 

Production management platform for intelligent production management and cost accounting

 

"The goal of production management is to reduce costs, ensure quality and improve efficiency. For example, to master the progress of production, we should not only judge by experience, but also by informatization and data," said the joint photoelectric production director. Through the online and systematic production management of the entire line of business, timely understanding of the specific progress of orders, and proactively handling problems that arise, greatly improving the level of production management and improving product production efficiency and quality.

 

Through the Kingdee Cloud. Star production management supports the joint photoelectric production management and control process. Through process reengineering, the production control nodes are re-standardized and defined, and the relevant business control requirements and processes such as material collection, warehousing, defect, price, change, work order processing and exception processing in the production process are re-standardized.

 

Supply chain management platform to empower supply chain business and improve efficiency

 

Supply chain procurement management and inventory management are the core support departments of manufacturing production. "If we don't have to pat our heads when preparing materials, we talk with data. If we don't have to be chased by production, but produce raw materials as needed, then our supply chain can really stand up and speak," the head of the United Optoelectronic Supply Chain told the employees excitedly.

 

The prelude to the full digitization of the supply chain business has begun. Through process reengineering, the management and control process of purchasing and selling has been re-standardized and the management and control requirements and processes of related businesses such as income, issuance, non-performance, price, change, etc. have been re-standardized. The one-stop online business collaboration of purchasing, production, supply and sales has been realized, and the business collaboration efficiency of each subsidiary and each department has been greatly improved, let the supply chain department really "speak up" and use data to speak.

 

intelligent financial management

 

From sales to collection, from purchase to payment, the complete business process, production, cost, expense and other business units automatically generate financial data, achieve integrated management of industry and finance, automatically calculate one-click cost, automatically form cost reports, and automatically remind of abnormal phenomena; At the same time, through online expense reimbursement, employees of various departments can be reimbursed online, make intelligent payment, standardize reimbursement business processes, and improve the approval efficiency of each node. Each business document automatically generates vouchers through the intelligent accounting platform, intelligently accounts, forms financial statements, carries out intelligent analysis such as the same period as the same period last year, intelligently monitors key financial indicators and key data, checks the settlement progress of each company in real time, intelligently settles, and personalizes cost management reports according to its own needs, quickly analyzes the cost of products, and enables the system to generate visual data to ensure timeliness and accuracy, achieve intelligent financial management.

 

Project Value

 

Building a stable and scalable enterprise-level integrated information service platform

 

The users and permissions of each legal person company are maintained by IT personnel at the headquarters. Basic data such as materials and BOM are maintained by the group headquarters and then distributed to other organizations to ensure unified data rules and standardized management. With the continuous growth of business and rapid support of organizational adjustment, centralized and unified management.

 

Constructing the Integration of Research, Production, Supply and Marketing

 

Data docking and integration with PLM, MES and SRM systems are realized. Through integrated management of supply chain and production and manufacturing, barcode management and mobile PDA equipment are used to improve the work efficiency of incoming and outgoing storage, ensure accurate data, and build a production system of the entire intelligent supply chain of United Optoelectronics.

 

According to its own business structure, build the group financial management system.

 

Through the intelligent accounting platform, all the business data of the supply chain and manufacturing are generated into vouchers, then intelligent reconciliation is carried out to realize the integration of industry and finance, and then the employee is reimbursed. The approval process is set up according to the actual business process. After the approval is completed, other A/P documents are automatically generated. Through direct connection between banks and enterprises, the bank database is opened up to realize rapid collection and payment business, reduce risks, improve efficiency and standardize expense management. Financial data of each molecular company, automatic consolidation, set up group financial system, management and analysis.

 

Activate everyone, organize efficiently, speak with data, and drive operation with data.

 

Let employees free themselves from the original massive documents and look at their work from a higher level. The charts automatically generated by the system analyze the report data to help employees solve problems not found in their daily work, so that the system can automatically remind and warn, take countermeasures in advance, reduce losses and improve efficiency.

 

Digital Transformation Value

 

Kingdee cloud platform helps the joint photoelectric digital transformation, reconstructs the ability to connect suppliers, realizes real-time link of 400 suppliers, timely and effective supply of materials, standardizes business processes and uses data to speak, improves work efficiency, reduces management and communication costs, and obtains efficient business collaboration.

 

To build a unified industry and finance integrated management platform for the group, to empower the United Optoelectronics Group, to implement the group's "integrated management", to "quality, technology, standards, production, procurement, sales, finance" and other departments and corporate companies, to implement the industry and finance integrated management strategy in principle, to achieve operational transformation.

 

Through the coordination of big data and multi-organization supply chain, the accurate allocation of raw material procurement, product production and finished product delivery is realized. Through data analysis management and quality management, the matching of materials and quantities used in the product production process is ensured, and the whole process of quality control and cost control is realized. With the help of Kingdee Cloud Star and data management analysis, the sales and delivery efficiency is increased by 15%, and the cost is effectively controlled, voucher automatic rate increased by 20%.

 

The ability to link employees has been enhanced, all employees have participated in the application of expense reimbursement, the service covers 9 organizations of the whole group, the service 2000 + employees, and the efficiency of employee reimbursement and financial payment has been improved by 20%.