Kingdee

Deshmann: Making Life Simpler with Technology

 

Customer Overview

 

Deshmann Electromechanical (China) Co., Ltd. is an enterprise specializing in the field of smart home and security. Its products involve smart cat's eye, smart camera, smart bracelet, smart safe, etc., covering the smart home industry chain with smart door lock as the core, leading enterprise in the smart lock industry, and being selected as the only smart lock enterprise among the top 50 Internet of Things enterprises in China. For 3 consecutive years, Jingdong/Tmall platform sales far ahead.

Deshmann's vision is to make every family use smart locks and become the most trusted brand. Professional and differentiated products have helped Deshmann achieve many achievements in the field of home security in China. The company has established an international high-tech home security base integrating R & D, production, sales and service, and has set up nearly 100 branches integrating sales and service in China. With the rapid development of business scale, the coordination of channels, business model, ecological chain and cost fine accounting are becoming more and more important.

To meet the needs of development, Deshmann urgently needs a digital information system integrating industry, finance and taxation, production, supply and marketing to support enterprises, break through the barriers of various business sectors, fully integrate business and financial data, build a digital management platform, and realize intelligent management analysis and decision-making.

 

Business challenges

 

As a leading enterprise of intelligent lock in China, Deshmann is facing major challenges in enterprise management. The original information system can no longer meet the needs of its business development. The innovative development of business urges enterprises to carry out digital transformation.

 

Information systems are isolated and data are not effectively connected.

 

Deschmann originally used the K/3 WISE system, which did not fully share business information with other systems of Deschmann and did not form a unified data standard. The internal small e-commerce system and K/3 WISE only do a simple docking, business continuity, traceability, reconciliation and other aspects of a certain fault and mismatch.

 

Business finance is not open, business processing efficiency is low.

 

Due to the complexity of the business and the lag in system construction, Deshmann has caused a large number of operations to be disconnected from finance, and some basic financial accounting management operations also require a lot of time and effort for manual processing. If the payment application is made outside the system, it will take a lot of labor to check it later because it is not associated with the purchase order. This results in lagging financial data and low accuracy. In turn, internal management reports also require additional manpower for statistical analysis.

 

Diversified sales business, large order volume, difficult revenue reconciliation recognition

 

Deschmann has a variety of sales channels and models. Taobao, Tmall and other major e-commerce platforms have a daily order volume of up to 100000, and there are more than 2000 buildings in the engineering industry. Revenue recognition is required according to the "installation" point of the smart lock, and the sales revenue recognition is also matched with the customer's gold tax invoicing. At the same time, there are sales channels such as distributors and OEM. There are many types of business and a large amount of data, which makes reconciliation difficult.

 

Poor coordination of production, supply and marketing plans and poor cost accounting

 

Because the data of the business system is not interoperable, it takes a lot of labor and time to obtain, approve and convert the data when the production, supply and marketing business is coordinated. Now, the offline plan forecast and tracking table realized through EXCEL has a large amount of data and complex calculation, which cannot realize the forecast and plan of detailed materials. At the same time, the cost-sharing standard is rough, cost supervision, assessment, improvement of the procedures are not perfect, it is difficult to achieve accurate cost accounting.

 

Insufficient upstream and downstream links, low business collaboration efficiency

 

Deshmann used to interact with suppliers through offline methods such as mailboxes, which caused information lag and wrangling with suppliers. It was also difficult to grasp the delivery progress of suppliers, which was not conducive to the preparation of goods by suppliers and the follow-up verification of information. At the same time, there was a mismatch between invoicing and receiving by suppliers. The workload of invoice checking was heavy, resulting in a lot of energy spent on reconciliation with suppliers.

 

Solution

 

After establishing the informatization strategy: realizing collectivization, lean, innovation-driven, industrial coordination and accurate management, Deshmann hopes to open up the business field from the two aspects of process management and data center to realize process standardization, process efficiency improvement, process node and system solidification, data asset management and application, and finally realize intelligent operation and support the innovation and development of enterprises.

 

 

Eliminate "information isolated island" and realize six unifications, five norms, four systems and three integrations

 

With the help of Jinjin Dieyun and Starry Sky, Deshmann has built a unified digital operation platform, comprehensively sorted out and optimized basic management, unified material master data, customer/supplier data, BOM, chart of accounts, accounting and control system, and data standardization, and standardized end-to-end processes, business operation rules, management systems, operation standards, and performance appraisal, and the construction of business architecture system, operation and control system, system architecture system, IT operation and security system, so as to build a business financial and tax integration, production, supply and marketing integration, business analysis integration of digital platform.

 

Industry tax integration, improve data timeliness, interlocking, efficient compliance

 

The project is fully connected with the business system, standardizing business operations, and at the same time directly connected with the golden tax system, checking the authenticity of invoices online, reducing tax risks, realizing automatic report retrieval, and facilitating statistical analysis. The overall business meets IPO compliance requirements, while improving data timeliness and achieving business financial tax integration. Hongyan, the general ledger accountant of Deshmann, said: "This system upgrade has made great optimization and improvement on the original K/3 system. Accounting no longer needs to generate vouchers and modify them by itself. Inventory accounting is much more efficient than the previous offline table calculation. Expenses and invoice business also reduce a lot of workload. Online integration such as expense reimbursement, purchase payment and bank-enterprise interconnection is very useful, both to achieve and business access, but also to meet internal control requirements, reduce experience risk."

 

Automatic Big Data Reconciliation for Diversified Sales Channels

 

In view of the e-commerce sales model with a daily order volume of up to 100000, the big data processing method is adopted to realize the outbound and revenue confirmation according to the "installation" point of the smart lock, thus improving the efficiency of document processing. At present, it has smoothly passed the "618" and other major festivals.

For the engineering project sales mode, the online whole process tracking of contract-project-order is realized. The intelligent lock information required by the engineering project can be queried on the order. At the same time, milestone events can be added to realize milestone node management, thus improving the traceability of engineering business. At the same time, all nodes installed with intelligent locks for the entire engineering business can be queried. Engineering statements can be automatically generated in batches to improve reconciliation efficiency.

 

Production, supply and marketing collaboration, to create a lean production system, to achieve accurate cost accounting.

 

According to the management requirements of Deschmann's lean production, through the implementation of planning management functions, and the optimization of BOM design and process, the establishment of production, supply and marketing coordination planning and execution system, to facilitate production personnel to quickly control the production schedule, to achieve production, supply and marketing balance. As Qiu Sanfeng, director of planning and material control, said: "The materials are divided into four types according to the procurement cycle: 15 days, 30 days, 45 days and more than 60 days, and the corresponding workshop is considered to formulate the corresponding planning operation scheme. Through the planning operation, a detailed and complete reservation relationship network is generated, which is convenient for inquiry and tracking, and greatly reduces the difficulty for new employees to get started."

The JIT function of the new system realizes material distribution according to workshop capacity, reduces inventory backlog and improves outbound efficiency. Production manager Cheng Zhao mentioned: This upgrade to starry sky is not only the improvement and enrichment of system functions, but also the determination of production process and workshop management system. In the design of process and system, work and responsibility are clearly divided based on system documents, thus increasing production efficiency by 20%.

The lean production system provides the data base for cost accounting. Chief Financial Officer Yuan Liangjun said: "Through the opening of the entire production process, not only the various links in the production process have been effectively controlled, the business processing efficiency has been improved, and the cost accounting has also been reduced from the original 6 days to the current 1 day."

 

Link partners, multi-dimensional collaboration with suppliers

 

Realize order coordination, delivery coordination, information coordination, inventory coordination, etc. with suppliers; suppliers can grasp the order progress and various messages in real time, and process them in a timely manner, leaving marks on the information communication line, reducing the phenomenon of wrangling with suppliers, and making business coordination more efficient. "There is a lot of information interaction between Deschmann and suppliers on a daily basis, such as purchase orders, order changes, delivery plans, quality information, financial reconciliation information, etc. The use of supplier collaboration platform and material extraction plan has established a cross-organizational win-win business linkage mechanism. Through the real-time sharing of data and information between both parties, the business collaboration management between procurement, production, quality, warehousing, finance and other departments and suppliers can be realized, the speed of internal and external information interaction can be improved, and the market demand can be responded in a timely manner. "Procurement Director Shen Wei mentioned.

 

Project Value

 

Integrated information operation platform, unified and standardized management

 

A unified information platform has been set up to unify basic data, standardize business processes and accounting policies, establish a supplier collaboration platform, connect the upstream and downstream of enterprises to form an ecosystem, and ensure timely services and transparent management. At the same time, it realizes the integration with the small system, collaborative office and other systems, and builds a set of integrated operation platform for Deshmann.

 

The integration of industry and finance has achieved efficient compliance.

 

Construction of an integrated management and control and operation platform for industry and finance, with 95% of vouchers automatically generated to achieve full coordination of production, supply and marketing personnel and property; at the same time, information integration between business systems and financial systems. Star multi-organization characteristics, the same data center management and unified basic data, business processes, eliminating information islands.

 

Sales service platform to empower diversified sales business and improve efficiency

 

Multiple sales businesses have been integrated. The daily processing volume of the new system is as high as 100000, which provides guarantee for diversified sales businesses. For the subdivision of e-commerce business, revenue confirmation is expected to be made according to the installation time of smart locks to meet business compliance. Project sales management leads the downstream supply chain documents and obtains sales, production, delivery, collection and payment data in real time. The whole sales business can be queried in a unified way to facilitate management analysis and decision;

 

Lean production, fine management to reduce costs and increase efficiency

 

Fine management of the production process, the application of JIT system, the workshop to achieve the fine management of the intelligent lock production process, the BOM design optimization, considering the replacement parts, jump layer parts, loss rate, etc., to facilitate the production personnel to quickly control the production progress, control the production process. Dynamic set of pull, through the material set of analysis, pull inventory turnover, improve inventory turnover, to achieve suppliers on-demand delivery, reduce operating costs, but also to achieve cost transparency, fine management.

 

Multi-organization business collaboration, supply chain upstream and downstream cooperation and win-win

 

With suppliers to achieve quotation, order, delivery, warehousing, reconciliation coordination; To view the progress of supplier stocking, supplier inventory; Get through the relationship between upstream and downstream enterprises in the supply chain, work closely with suppliers, mutual trust and mutual benefit, and improve supply efficiency.

 

Digital Transformation Value Building

 

The unified management platform for production, supply and marketing coordination and integration of industry, finance and taxation helps Deshmann to reconstruct its data-driven capability, realizes a scientific and efficient cost calculation process, is intelligent, transparent and refined, makes cost calculation more accurate and timely, predicts costs in advance, controls costs in the process, manages costs after the event, meets the requirements of IPO internal control management, and supports Deshmann to implement strategy and business model transformation.

Through the construction of Kingdee Cloud Star Platform, Deshmann will be helped to realize the transformation from ERP to EBC, connecting customers, connecting employees, connecting suppliers, connecting data services, jointly building an ecological interest community, and linking 50 + suppliers to the supply coordination platform in the process of information construction. Through reimbursement of all employees, more than 90% of the company's employees will be served to realize the transformation of strategy and business model.