Kingdee

Huahai Communications: With full autonomy and control, cut off the hand of the neck and realize the reconstruction of the value chain.

 

Customer Overview

 

Huahai Communications, as the world's leading supplier, provides end-to-end new submarine cable system solutions, including system design, license acquisition, marine survey, equipment production integration, offshore construction services and continuous attention and commitment to provide customer support for network operators. As a strong end-to-end submarine communication solution provider in the communications industry, Huahai Communications has delivered more than 100 submarine cable projects, serving 78 countries and regions around the world, and has become one of the four recognized manufacturers in the global submarine cable industry.

Huahai Communication is committed to becoming the world's leading integrator of innovative submarine communication solutions, with the help of centralized management and control platforms such as supply chain, R & D, manufacturing and finance, to improve the operational efficiency of enterprises and provide better services to global customers.

Due to the equity adjustment caused by external factors, Huahai needs to fully reconstruct the IT platform that meets the management requirements in a short time, covering various IT fields such as ERP, PLM, HR, MES, office OA, mailbox, basic network, PC, server, etc. It can be said that time is tight and tasks are heavy.

 

Business challenges

 

IT Refactoring Challenge: The Sword of Damocles in Enterprise Operations

 

Before the reconstruction of the IT platform, Huahai's original IT system covered its entire business scenario. The IT system not only assumed the role of enterprise management, but also carried the operation of various businesses. It can be said that the IT system is Huahai's core productivity and competitiveness. One.

Meng Fangming also mentioned: "Huahai once faced the completion of the migration and preservation of historical data in a short period of time, and the original module achieved gain. At the same time, about 238 processes and 184 systems also need to be optimized. There are also some financial characteristics in the submarine cable project itself, all of which pose some challenges to our business demands."

IT systems have well supported Huahai's business operations in the past, but the high operation and maintenance costs of foreign systems and the problem of "stuck necks" have also become the Damocles that Huahai has to face in its business operations. sword. With the great changes in the external living environment of enterprises, the contradictions of these problems are highlighted, and it is time to solve them.

 

IT Refactoring Challenges: Global Office Collaboration

 

In terms of business characteristics, Huahai is a global project delivery, with projects spread across five continents and four oceans. At the same time, research and development is also a project that requires collaboration in many places. Huahai personnel often face overseas travel. In terms of suppliers, in order to meet the requirements of aerospace grade and 25 years of reliability, Huahai has selected many overseas suppliers. Therefore, the global, multi-collaborative business needs to be replaced by localization and IT restructuring to meet the global project delivery needs and the management and support of global suppliers.

 

IT Restructuring Challenge: Short-term reconstruction is a daunting task, and the outbreak is at stake.

 

Overturning and rebuilding does not mean starting from scratch, enterprise management cannot wait, and project construction cannot wait. Restoring the IT platform's ability to support business operations in the shortest possible time is the core goal of this IT platform reconstruction project.

Under normal circumstances, the overall ERP project construction of this scale will take about 6 months, while Huahai's demand is not only ERP, but also the construction of HR system, collaborative office and other systems. The project construction should ensure business continuity, complete rapid deployment in a short time, and meet the smooth transition of core business. At the same time, in the case of corporate equity adjustments, the divestiture and migration of data assets should be achieved simultaneously.

It can be a challenging task to deliver.

And precisely at this critical juncture, the outbreak of the new crown epidemic, the already tight time, heavy task of project delivery is even worse, in the case of ensuring a short period of time to achieve business continuity, but also to overcome the impact of the epidemic on the project's human resources during the construction of the project.

 

Solution

 

Under the circumstances of short time and many tasks, Huahai repeatedly demonstrated and passed the on-site POC of several well-known domestic software manufacturers. In the end, Kingdee won Huahai's trust with its product technology and service capabilities.

Kingdee's expert team quickly understood Huahai's strategic intentions and business needs, and quickly customized interpretation and solution provision of each module, taking into account new businesses such as submarine communication networks and smart cities. In the first round of POC, the overall solution of large supply chain and large manufacturing with engineering projects as the core was proposed. From the landing of IPD, to the life cycle management of engineering project management, to production and manufacturing, to global supply and procurement, a clear main line was determined.

Finally, with the help of Kingdee's intelligent manufacturing solutions, PLM research and development solutions, intelligent fiscal and taxation solutions, engineering project solutions, etc., Huahai helps it realize the digitization, transparency, visualization, networking and intelligence of the whole business scenario, enhance its digital capability and reconstruct Huahai value chain.

 

(Huahai Communication Digital Solution Application Architecture)

 

Integrated supply and marketing platform pull through procurement and sales process

 

As an enterprise with global business, Huahai has been facing the pressure of global procurement, so the construction of the purchasing and marketing platform is particularly important. Originally, Huahai purchased through iBuy and eBuy. Kingdee first set up an integrated procurement management platform for it, integrating the original iBuy and eBuy into the starry sky procurement system, and seamlessly connecting with the sky SRM system to establish an enterprise procurement management platform.

Then, through the whole process control of purchase application, BPA contract disclosure, purchase order execution, import declaration, receipt acceptance, and financial payable, the whole process management of PTP purchase is realized. Through project contracts, sales orders, packaging logistics, export customs clearance, warehouse outbound, financial receivables, etc., pull through LTC full process management.

 

Realize business and customer value with engineering projects as the main line

 

The business of ocean network is different from other businesses. For example, Huawei's traditional project delivery management model is often delivered at multiple sites within a country, while the submarine cable business is transcontinental and multinational. The cost of building a submarine communication network is very high. It is a multi-country and multi-organization project operation and financial settlement mode, which is basically calculated at US $100 million. Therefore, the project management of Huahai's submarine cable business is very complex and is the core of the entire IT platform project construction.

In the project management of this core content to achieve:

1) Overall project management: Realize the fine management of project finance, open up the integrated value chain of research, production, supply, marketing, service and finance, and realize the comprehensive coordination of business and finance.

2) Project four-calculation management: establish the whole process management from project pre-sales budget estimate, project contract budget, project process accounting and project closing final accounts.

3) Project financial management: including sorting out 8 kinds of revenue recognition methods, parent and child project cost income management, project collection and receivables management, project full cost management, to achieve financial means to the implementation of business management.

 

Fast Landing of IPD R & D Module by PLM

 

Huahai has a 12000-kilometer system design and submarine cable system simulation test center in Beijing, and the world's largest dust-free laboratory in Dongguan's southern factory. Because of the high cost of submarine engineering maintenance, Huahai's requirement is to ensure 25 years of trouble-free. This requires extremely high product life cycle management. Based on the particularity of the industry and the importance of Huahai's quality assurance, Kingdee PLM helps Huahai realize product life cycle management from the beginning of product design project to product mass production:

1) Product market management: to realize the summary, analysis and follow-up of product requirements, and to effectively control the creation and update of product platforms, series and versions.

2) Product R & D management: realize the integration of R & D project management, material management and PLM ERP. Provide detailed specifications for new product development through the design criteria library and test criteria library. By building 47 cross-departmental and professional workflows, each technical and business review is fully effective and rigorous decision-making, minimizing duplication and errors.

3) Document management: Through document management and change management of Kingdee PLM, all design, process, manufacturing and quality documents are effectively circulated and managed from submission, review and release, testing, etc.

 

Intelligent manufacturing to ensure Huahai's 25-year zero-defect production system is solidified.

 

Huahai, through the intelligent manufacturing solution provided by Kingdee, automatically transfers materials and BOM to ERP and MES from PLM and configurator to count out one source and reduce the risk of data errors. Realize the sharing of the latest technical data of PLM and MES. PMC prepares materials before production through intelligent tools such as material homogeneity analysis and material shortage analysis, which quickly ensures simple and orderly production preparation and reduces waste of materials in the production process. In the quality inspection process, the inspection covers the whole process of material inspection and production process inspection, the inspection results are unified and electronic, and the quality is monitored through control charts.

 

Intelligent finance and taxation, to create a business financial integration platform

 

To fully understand the business situation of Huahai, Huahai needs international business support, including the application of accounting standards in many countries and regions, the application of multinational currencies, the establishment of a multinational chart of accounts system, and the flexibility to meet the requirements of the enterprise's international strategy for financial management. At the same time, it should also meet the needs of realizing financial intelligence and cost reduction and efficiency enhancement. Through intelligent and automated tools such as Kingdee intelligent accounting platform, online banking docking and invoice management services, Huahai Finance can realize the transformation from accounting to management services. In addition, revenue cost accounting is carried out by project, and financial data provides support for project decision-making and fully realizes project financial management.

 

Cloud Home Portal to Create a Unified Collaboration Platform for All Staff

 

Huahai currently has more than 500 employees. Through the integrated portal of Cloud Home, all information such as articles issued by Huahai enterprises, company news, leadership approval, etc. can be gathered in a portal with thousands of people and thousands of faces. Unified identity authentication can log into the starry sky, sky and s-HR systems, enabling employees to carry out business together efficiently.

Project Value

After 68 days of hard work, Huahai and Kingdee team achieved a comprehensive replacement of 184 foreign systems, and the full-service scenario collaboration solution based on the industrial Internet platform was successfully launched on February 29, 2020, successfully ensuring the continuity of Huahai's business.

 

Ensure business continuity, support strategy landing and business decision-making

 

Huahai realizes the reconstruction of IT system and historical data migration to ensure business continuity, and establishes a unified E2E management platform to support the company's strategic landing and business decision-making.

Huahai Telecom's letter to Meng Fangming mentioned that the drastic changes in the external environment have made Huahai's 184 foreign IT systems, which took more than 10 years to build, face the huge challenge of full localization. Huahai needs to complete the reconstruction of key IT systems in a short time, covering the four core business processes of LTC, PTP, ITR and IPD, as well as the whole business scenarios: research and development, sales, engineering projects, production and manufacturing, supply chain, after-sales service, finance, human resources and office management. In the end, after 68 days of hard work by Huahai and Kingdee teams, the replacement of 184 foreign systems was completed, and the full-service scenario collaboration solution based on the industrial Internet platform was successfully launched, successfully ensuring the continuity of business.

 

Comprehensive collaboration, management upgrade

 

Meng Fangming introduced that Huahai's customer support system and supplier management system are based on Kingdee Cloud-Sky PaaS platform, which has a profound understanding of its superior performance. By meeting the coordination of 5000 suppliers at home and abroad (Germany, Norway, the United States, Canada, Japan, China), the R & D and manufacturing multi-site collaboration (Beijing, Tianjin, Dongguan, Wuhan, London, San Jose) is realized, and the basic requirements of multi-site collaboration and business internal control are met. In addition, Huahai realized the cooperation of the three platforms with the help of cloud home, and completed the unification of message communication platform, intelligent collaboration platform and mobile office platform. It realizes the digital collaboration of the whole life cycle of sales, research and development, procurement, manufacturing and service required by project-based manufacturing.

He also said that the Kingdee Cloud · Sky PaaS platform provides basic support. With the addition of more ecological partners, the synergy will be better played. Huahai will continue to communicate and explore related applications with Kingdee.

 

Refactoring Links, Enabling Business

 

In the process of reconstructing the entire IT system in Huahai, "links" have been running through, and the goal is to empower the business. In the whole process of IT system construction, Huahai realized IPD R & D process reengineering through R & D process reconstruction. In terms of finance, the financial system under the new accounting account has been established, which has realized the closed-loop and completeness of business control and reached the integration of business finance.

In terms of engineering and services, it has achieved global engineering after-sales maintenance services to meet customer self-service needs. In terms of HR, it has realized the information management of enterprise human resources management business, meeting the full application of selection, use, education and retention in the whole life cycle. Finally, through the link reconstruction of multiple links, the business is better enabled.

 

Digital Transformation Value

 

With its demonstration and high value of digital transformation, Huahai project has been fully recognized by the government. It has been selected as the pilot demonstration project of industrial Internet of the Ministry of industry and information technology in 2020 and the typical case of information technology application innovation solution of the Ministry of industry and information technology in 2020, which has set a model for localization substitution.

The reconstruction of Huahai IT project has established an enterprise management and control platform of "PLM ERP MES HR SRM" while completing the replacement of the original IT system, realizing the centralized management of global projects and providing technical support for the strategic landing and management transformation of enterprises.

With the help of Kingdee platform, Huahai has completed the transformation from ERP to EBC, which is mainly reflected in various links: linking customers (project management system), linking partners (SRM), linking employees (HR system) and linking everything (MES cloud home). Connect more than 500 Huahai employees and users through IT system to manage engineering projects all over the world. Realize the complete life cycle management (SRM) of 5000 suppliers and get through the seamless integration process with ERP; Realize the bottom-level connection of data, processes and users in all links of the life cycle of self-sales-research and development-planning-procurement-production-service.

Through digital construction, scientific analysis of the production and operation data of key enterprises, and then assist Huahai's management decision-making, realize the intelligent integration of project finance, realize end-to-end data flow, and significantly improve the overall operational efficiency and efficiency.

The success of Huahai IT project proves that domestic software already has the hard power to help enterprises achieve full autonomy and control, and it is also a successful practice of domestic software in supporting the global business of enterprises. On the way to achieve the goal of benefiting people around the world with communication technology, domestic software can escort Huahai and help Huahai realize the dream of connecting the world!